Cold emailing 102: I’ve sent the email, now what?

Now, you wait for their response. Cold emailing will often have a very low response rate, so it’s best to stay patient and see who responds.

After a few days of waiting and there’s still no response, here’s what you can do.

1. No response – following up

If your professors still haven’t responded after 1.5-2 weeks, then you can send a follow up email. Sending a follow-up email is essential because it demonstrates your continued interest and shows that you value the opportunity and are committed to the lab. Note that follow ups are generally on the shorter side and much more concise.

Here’s an example template:

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Dear [Professor’s Name],

I hope this email finds you well! I remain enthusiastic about the possibility of contributing to your ongoing research projects, and would like to follow up on my previous email regarding a position at your lab.

I wanted to take this opportunity to reiterate my interest in joining your research team. I am eager to immerse myself in the research environment of your lab and apply my skills in [mention any relevant techniques or methodologies you possess]. I am more than willing to provide any additional information you may require, such as references or further details on my research experiences.

Thank you for your consideration, and I hope to have the opportunity to discuss my potential contribution to your lab in person or through a virtual meeting.

Best regards,

[Your Name] [Your Contact Information – Email Address, Phone Number]

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2. Followed up, no response – now what?

If after another 1-2 weeks or so and you still haven’t gotten a response, then leave it be. It’s best not to send more than one or two—professors do check their email, and if they haven’t responded after your initial email and a follow up, then chances are they’re not interested.

In the meantime, take the time to do more research and email other professors. Consider applying for official university-affiliated programs or reaching out to other connections around you (including on social media).

Best of luck!